From signup
to payout.

Manage members, subscriptions and payments from your phone.

Know your members.

Members and customers: Manage the people who train at your club and the customers who pay for them.
Member details: Keep photos, dates of birth, medical notes, email addresses and phone numbers on member and customer profiles.

Online signup: We timed it! Signing up with Clubware was 7.5× faster than a paper form. Members who signed up AND paid still finished 1.97× faster than paper!
Membership plans: Set recurring payments to suit your club: daily, weekly, monthly, every three months, yearly and more.
Subscription controls: Pause or cancel a subscription when a member’s circumstances change.
One-time products: Create products for joining fees, gradings, uniforms, gear and other one-time purchases.

Ways to pay: Accept NZ bank direct debit, Apple Pay, Google Pay, Link, debit and credit cards, including Amex.
Cards on file: Charge a customer’s saved card for joining fees, gradings, uniforms or gear.
Automatic payment recovery: Failed membership payments are retried automatically to help collect missed income.
Full and partial refunds: Refund a whole payment or just part of it.
Fraud alerts: Machine learning flags suspected fraudulent payments for review, so you can decide whether to refund the payment or block the card.

Flexible payouts: Choose a payout schedule that suits your club, from selected days each week to fortnightly or monthly payouts.
GST and fee statements: Access GST information and export statements of your fees.
Transaction exports: Export your transactions as CSV files for your records or your accountant.

Staff permissions: Add staff and choose what each person can access.
Activity and audit logs: See new members, subscriptions, staff and signups in your club’s activity feed. Check the audit log to see which staff member changed what.
Custom notifications: Choose the updates you receive by email or push notification on your phone.
Monthly club recaps: Get a monthly recap of how your club is going.

These ideas are under consideration. Your club’s feedback helps us decide what to build next.

Grading: A module for managing member gradings.
Member self-service: A customer portal or app where members can manage things themselves.
Events: Create events, sell tickets and track attendance.
Club websites: Build, publish and manage your club’s website from Clubware.
Signed agreements: Collect signed agreements alongside your signup terms and conditions.
Attendance and retention: Track who’s training and help members stay involved.
Supplier integrations: Connect your club with martial arts supply stores.

Talk to Arthur about what would help your club.