New: events & ticketing, auto email reports
The all-in-one platform to run your Martial Arts Clubs
Automate billing, onboarding, and member management so you can focus on coaching, teaching, and growing your community.
Spend less time on admin, more time with your members.
Chasing payments
Manual reminders and transfers waste time and create cash-flow gaps.
Manual onboarding
Lost forms and complex waivers slow down signups and create errors.
Low retention
Term-by-term payments make it easy to drop off. Auto-renew keeps momentum.
No financial clarity
Know what's coming in and what's next—without reconciling bank statements.
Everything you need to run your studio or club.
Automate billing, onboarding, and member management so you can focus on coaching, teaching, and growing your community.
Automated recurring billing
Create daily, weekly, monthly, term, and even custom cycle plans in minutes. Charges run on schedule with smart retries and receipts.
Instant QR onboarding
New members scan, add details, sign your agreement, and add payment straight from your website or a QR code. No paperwork.
Smart payment retries
Failed payments automatically retry with smart timing. Update payment method emails sent automatically. You never chase payments again.
Complete member profiles
Track grades, groups, attendance, emergency contacts, and custom fields per student. Digital membership agreements signed and stored securely.
Products, merch & drop-ins
Sell gear, uniforms, belt tests, and drop-in sessions—all charged to cards on file. No separate payment links.
Events & ticketing
Create events, sell tickets online, scan QR codes at the door, and track attendance—all in one place.
Real-time business analytics
Track revenue, member growth, churn rate, and retention trends. See which programs are profitable and which need attention.
Automated weekly reports
Revenue summaries, new signups, upcoming payouts, and member activity—delivered to your inbox every week.
Direct founder support
Text or email the founder directly. No support tickets, no phone trees. Real answers from someone who knows your club.
And much more...
Invite owners, admins, coaches, and helpers with preset permissions for each role — then fine-tune access per person so everyone sees only what they need.
Get instantly notified of new signups, cancellations, failed & successful payments, and upcoming payouts so you can stay on top of your club's health.
Preset configurations for martial arts, kids' activities, yoga clubs and other industries.
Use physical card readers alongside saved cards on file and log cash, or bank transfers so every payment is captured in one place.
Run promotions with time-limited or member-only promo codes so you can reward loyalty, sell more merch, and get more new members.
Capture structured reasons and comments when members cancel so you can spot trends, improve, and win people back.
Need a new workflow or integration? We'll work with you to add features and make sure Clubware fits your club.
Configure notifications, payout schedules, payment retries, branding, cancellation reasons, and more — every setting can be tailored to how your club operates.
Reward word-of-mouth growth with store credit that can auto-apply to the next invoice, stay on the account for manual use, or be converted to promo codes.
Send updates, announcements, and special offers to your member list so parents stay informed and engaged with your club.
“Clubware has been an absolutely incredible game-changer for our dojo.”
“Before Clubware, I was spending at least 5 hours a month on admin and chasing late payments. Now, it's completely automated. Our member retention has significantly increased because the seamless auto-renewal process makes it so easy for parents. It just works."
Simple, transparent, pay-as-you-grow pricing.
We only make money when you do.
One fee includes processing and platform features. No monthly subscriptions, no surprises.
- No setup fees
- No monthly subscriptions
- No lock-in contracts
All-inclusive: secure processing + platform features.
- Card vaulting & smart retries
- Instant QR onboarding
- Automated email reports
Ready to modernize your operations?
See exactly how Clubware can save time and increase revenue. Book a free, no-obligation 15-minute demo with our founder.